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Administrative Assistant - Schaumburg, IL

Location: Schaumburg, IL

June 28, 2021

The Administrative Assistant/Project Administrator will handle basic office management functions (coding general office billing, ordering office supplies, organizing meetings and company events, etc.), as well as support the project management team with data entry, setting up project hand off meetings, compiling of project submittal and close out packages, minor project communications, report generation and compiling, and other tasks as needed.

Short Facts

  • Schaumburg, IL
    Schaumburg, IL , USA
  • Project Management
    Project Management
  • Regular/ Permanent/ Full-time
    Regular/ Permanent/ Full-time

Your collaboration

  • General office duties including but not limited to: communicating with the landlord and other service providers, invoice processing, office supply ordering, organizing of internal/external meetings, and company events.
  • Support of project management team located in regional offices with the compilation of project submittal and close out packages, setting up and facilitating project hand off meetings, as well as minor communications as needed.
  • Data entry of new project bookings into SharePoint, SmartBid and Newforma software platforms.
  • Take meeting minutes as needed on conference calls and/or in person meetings as required.
  • Generate daily, weekly, monthly reporting (and compile) as needed for the director of project management and project managers.
  • Performs other duties, as assigned.

Your competence

  • A minimum of 2 years of general office experience.
  • Experience working with MS Office (primarily Word, Excel, & Outlook)
  • Associates degree

Desirable, but not Essential:
  • Previous experience working for a general contractor and/or mechanical subcontractor.
  • Previous experience working with SAP, SmartBid, Smartsheet, Bluebeam, and/or Newforma applications

Compensation: $45 - 50,000, medical/dental/vision insurance; tuition reimbursement, disability, 401k matching (up to 8%)

Clarity on your path

At Swisslog Healthcare, we are constantly looking for people who shape and develop our company. We offer exciting opportunities to learn, develop and lead change. You benefit from clear communication and development plans that are aligned with your personal strengths and our common goals. Enjoy many other benefits that we are constantly reviewing and expanding.

Modern Work Environment
Wellbeing Initiatives
Retirement Plans
Grow with Us!

Our commitment

We use automation to make a difference in hospitals and healthcare facilities. 1,200 dedicated employees in more than 3,500 facilities around the world are already relieving the burden on staff and giving them more time for patient care activities. With the latest technologies in the field of medication management, we are taking responsibility for shaping tomorrow's healthcare system to improve patient care and increase medication safety.

Equal opportunity employer

Swisslog Healthcare is an Equal Opportunity Employer, all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, status as a protected veteran, or any other applicable status protected by federal, state or local law.

Swisslog’s FMLA policy can be found at:

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. If you require reasonable accommodation to complete the application or to perform your job, please contact Human Resources at

Ready to start your purple Journey?

We are looking forward to hearing from you:

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