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Contract Administrator, Finance, Project Accountant - Westminster, CO

Location: Westminster, CO

September 29, 2021

The Contract Administrator, working on the Swisslog Finance team, provides front-end administrative work on bids and contracts, managing billing and contract administrative requirements throughout project execution.

Short Facts

  • Westminster, CO
    Westminster, CO, USA
  • Finance & Controlling
    Finance & Controlling
  • Regular/ Permanent/ Full-time
    Regular/ Permanent/ Full-time

Your collaboration

  • Assist Sales Reps with OCIP calculations and enrollment forms for bidding requirements and upon award of the contract.
  • Handle closeout contract requirements such as reconciliation of projects, final consents of surety, sales tax affidavits, warranty/guarantee forms, and other related correspondence to finalize retention invoicing.
  • Track and issue all contract progress billings per customer requirements as well as related documents/reports. Work with Project Managers to ensure billings reflect all job costs and proper values of work completed to date as well as all anticipated costs through the end of the current month, to maintain adequate cash flow.
  • Input all contract invoices (as well as credits, corrections) into SAP software using appropriate accounting and tax “rules” to ensure proper accounting for it.
  • Review, approve and reconcile all bookings, specifically for taxes.
  • Review, approve and reconcile all change orders.
  • Monitor and enforce payments against invoices issued.
  • Handle roughly 1/3 of the company’s contract/installation business.
  • Review @ 420 new bookings per year for billing requirements, set-up for monthly review/billing, and close coordination with project managers.
  • Project analysis and review with regional installation managers and project managers to ensure proper forecasting.
  • Other duties as assigned.

Your competence

  • 2 to 3 years construction contract experience in an administrative capacity involving contracts/subcontracts
  • 2 to 3 years accounts receivable management experience
  • Undergraduate degree
  • PC/Spreadsheet experience
  • Excellent verbal/written communication skills
  • Negotiation skills

Desirable, but not Essential:

  • Heavy spreadsheet/PC skills
  • Heavy personal contact with construction projects and customer personnel in an administrative capacity
  • Government contracting experience
  • Construction insurance/bonding experience with solid understanding.
Compensation: $58-68,000, medical/dental/vision insurance; tuition reimbursement, disability, 401k matching (up to 8%)

Clarity on your path

At Swisslog Healthcare, we are constantly looking for people who shape and develop our company. We offer exciting opportunities to learn, develop and lead change. You benefit from clear communication and development plans that are aligned with your personal strengths and our common goals. Enjoy many other benefits that we are constantly reviewing and expanding.

Modern Work Environment
Wellbeing Initiatives
Retirement Plans
Grow with Us!

Our commitment

We use automation to make a difference in hospitals and healthcare facilities. 1,200 dedicated employees in more than 3,500 facilities around the world are already relieving the burden on staff and giving them more time for patient care activities. With the latest technologies in the field of medication management, we are taking responsibility for shaping tomorrow's healthcare system to improve patient care and increase medication safety.

Equal Opportunity Employer

Swisslog Healthcare is an Equal Opportunity Employer, all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, status as a protected veteran, or any other applicable status protected by federal, state or local law.

Swisslog’s FMLA policy can be found at:

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. If you require reasonable accommodation to complete the application or to perform your job, please contact Human Resources at

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