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Sales Assistant - Westminster, CO

Location: Westminster, CO

November 1, 2021

Searching for a Sales Assistant who can offer reliable support and collaboration for 3-4 different sales teams within assigned territory and help improve efficiency of the territory as sales volumes increase. Assist in analyzing and resolving challenges that may arise within the territory with customers and sales reps.

Short Facts

  • Westminster, CO
    Westminster, CO, USA
  • Sales & Account Management
    Sales & Account Management
  • Regular/ Permanent/ Full-time
    Regular/ Permanent/ Full-time

Your collaboration

  • Transport Automation & Pharmacy Automation Sales Administrative Support:
    • Validating Bid requests that come in to you through phone/fax or email, then turning those into an opportunity in Salesforce & assigning to the correct sales rep.
    • Updating and/or creating opportunities in Salesforce for the reps in your territory specific to new and renewal opportunities. These include but are not limited to:
      • Downloading bid documents / Request for Proposals (RFPs) for construction projects & ensuring there is scope of work.
      • Creating opportunities for Time and Materials requests that come through from Project Managers and/or Sales reps.
      • Creating the engagement / estimating request based off of the prior booking sheet data.
    • Bid documentation process for Construction to keep process on track:
      • Check all addendums sent by GC to see if changes affect PTS work and notify the apps and sales teams.
      • After initial download, following up on Bid proposals and changes for projects & maintaining those on our internal folder files.
      • Ensuring that insurance requirements are met and contracts reviewed in the appropriate time with legal.
      • Assist in putting together System Design Analysis review binders for the construction reps in your territory when needed.
      • Collaborate with the outside reps as well as the apps engineers to ensure that all proposal documents are legally valid, meet all signatory obligations prior to submitting. Essentially keep everyone on track with Bid Addendums and sign offs.
      • Ensure your territory sales team calendar is up to date with bid due dates and bid documentation along with the apps engineers.
      • iRun Tube Tools to obtain customer configuration files and file in SF.
  • Collaborate with the sales reps to prepare their proposals when asked and ensure they are using the correct GPO/IDN relationship and proposal template.
  • Support the Sales reps, other sales assistants and Apps engineers to process the monthly booking notifications.
  • Deliver best in class service to current and future customers in your territory that ask questions pertaining to a specific project, how to place orders and quotes, how they can speak with an outside or inside rep.
  • Based on your territory needs, generate reports including:
    • Open opportunities or closed/lost, closed/won.
    • Snapshot reports for customers out of our database
    • iOpen opportunities that have not been acted on
  • Research & obtain Certificate of Need for new construction projects on a monthly basis and submit them as leads/opportunities in Salesforce.
  • Assist the construction reps with project mailings associated with AIA conferences.
  • Collaborate with the Solutions marketing team to pull data analysis for reverse expo trade shows.
  • Interdepartmental support that may arise.
  • Assisting team members in how to pull configurations.
  • When new outside reps start with Swisslog, collaborate with the Sales Enablement team during their onboarding process so they understand how your role will support them.
  • CRM Administration:
    • Responsible for working on data input, data integrity and maintenance in Salesforce. Collaborate with the sales enablement team to expand your learning about generating reports, editing and cleaning up tasks/leads, updating SSR’s in your territory.
    • Ensuring that all proposals and supporting documentation are in an opportunity.
    • Collaborating with your sales reps to ensure that you are keeping the contacts up to date in Salesforce on the account pages.
  • SAP Administration:
    • Ability to navigate through our database to look up contracts, information about accounts if needed.
    • Pull reports and analyze for reps accounts when asked and know how to read the reports.
  • Perform other duties as assigned by manager and opportunities to learn about other processes that may help you in your daily tasks. This could include, but is not limited to, learning how to estimate and get further training on reading bid document drawings.
  • Identify stations for apps in life safety drawings once plotted to facilitate process when needed.
    • Submit Request for Information (RFI) to the General Contractor (GC) to see if changes affect PTS work, and notify apps and sales teams.
    • Put together ship performance Report Binders for sales team.
    • Plot/print drawings in AutoCAD and submit to project managers, support engineers, installers, techs and sales team.
    • Scan incoming markups from fitters or applications for drafters to update as-builts for sales team.
  • Collaborating with the Finance team to ensure the sales portions of the pre-qualifications are filled out in a timely manner; this is instrumental in getting projects started and/or closed.

Your competence

  • Bachelor’s degree preferred.
  • Working knowledge of Microsoft Office (Word, PowerPoint, Excel).
  • Experienced in SAP & or similar CRM system.
  • Ability to utilize Internet search and reporting functions.
  • Strong organizational and time management skills.
  • Exceptional interpersonal communication skills, both written and verbal.
  • Ability to listen carefully to customers and team members to understand their needs and concerns in order to resolve issues as efficiently and effectively as possible.
  • Self-motivated and goal-oriented with a desire to learn.
  • Ability to work independently while in a sometimes loud but fun team environment.
  • Demonstrated leadership skills.
  • Ability to work in a fast-paced environment.
  • Professional demeanor.
  • Outbound client contact skills.
Salary Range: $60,000-65,000, depending on experience and skillset. Comprehensive benefits package including medical/dental/vision insurance; tuition reimbursement, disability, 401k matching (up to 8%). 

Clarity on your path

At Swisslog Healthcare, we are constantly looking for people who shape and develop our company. We offer exciting opportunities to learn, develop and lead change. You benefit from clear communication and development plans that are aligned with your personal strengths and our common goals. Enjoy many other benefits that we are constantly reviewing and expanding.

Our commitment

We use automation to make a difference in hospitals and healthcare facilities. 1,200 dedicated employees in more than 3,500 facilities around the world are already relieving the burden on staff and giving them more time for patient care activities. With the latest technologies in the field of medication management, we are taking responsibility for shaping tomorrow's healthcare system to improve patient care and increase medication safety.

Equal Opportunity Employer

Swisslog Healthcare is an Equal Opportunity Employer, all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, status as a protected veteran, or any other applicable status protected by federal, state or local law.

Swisslog’s FMLA policy can be found at:

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. If you require reasonable accommodation to complete the application or to perform your job, please contact Human Resources at

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